Rocky Mountain Rugby Referees

Providing referee services in Colorado and throughout the US

Society Rules and Procedures

ARTICLE I.  NAME

A. The name of the organization is the Rocky Mountain Rugby Referees (hereinafter referred to as “RMRR”).

ARTICLE II.  PURPOSE AND OBJECTIVE.

A. The purpose of RMRR is to support the game of rugby union football, to develop referees throughout the Rocky Mountain Region, and to provide match officials and referee services to constituent rugby clubs, rugby unions and organizations.

  1. Match Officials include; but, not limited to referees, assistant referees/touch judges, field support personnel (#3, 4, 5, 6, etc.), referee coaches, evaluators/assessors, and referee administrators.
  2. Referee services includes; but, not limited to recruiting, training, educating and providing match officials.

B. Structure. RMRR is a non-profit organization dedicated exclusively to fostering rugby union competitions.   

ARTICLE III.  MEMBERSHIP

A. Members of RMRR shall consist of match officials who provide referee services for the rugby clubs, rugby unions and organizations that contract with RMRR. All members of RMRR shall be dues paying members in good standing with USA Rugby.  All members shall adhere to the USA Rugby and RMRR Code of Conduct. Members in good standing with RMRR shall be eligible to vote on matters brought forth to the Society.

B. Member Not in Good Standing. Any member who fails to meet the responsibilities as outlined in these Rules and Procedures may be declared a Member Not in Good Standing by a majority of the RMRR Executive Committee.  A Member Not in Good Standing will lose his/hers voting privileges in all matters before RMRR, and will be precluded from participation in RMRR events, appointments, and other matters designated by the membership or the Executive Committee. Designation of a Member Not in Good Standing status may be removed by a majority of the RMRR Executive Committee or by a 60% vote of the membership in good standing at any meeting of the members.

C. Contractors. Members provide services to RMRR as independent contractors and are not employees of RMRR. Members are allowed to provide referee services for any other referee organization, rugby club, rugby union, or organization.  

ARTICLE IV.  FINANCIAL ARRANGEMENTS

A. The financing of RMRR will be carried out as a service agreement between RMRR and a rugby club, rugby union, or organization.   Invoices shall be sent to the customers at least twice a year, conclusion of the spring season and conclusion of the fall season.  Invoices shall be paid in a timely manner prior to the beginning of the following season or in a manner deemed acceptable to the RMRR treasurer with the approval of the RMRR Executive Committee.  Failure to pay the invoice in a timely or agreed upon manner shall result in the referee services being withheld from the delinquent customer.

ARTICLE V.  MEETINGS OF MEMBERS

A. Annual General Meeting. The purpose of Annual General Meeting (AGM) of RMRR will be for the election of the Officers of RMRR and the transaction of such other business as may properly come before such meeting. The AGM shall be held annually..

B. Regular Meetings. Regular meetings of RMRR shall be held monthly. The purpose of RMRR regular meetings shall be for any business which may properly come before RMRR and for the continuing education of the membership.

C. Special Meeting. RMRR Chair may call a special meeting on his/hers own initiative or upon the written request of 60% of the members in good standing.  The RMRR Chair shall establish the date, time and location of the special meeting.  The distribution of the official notice of any special meeting shall be in a timely manner and shall be given to the membership at least fourteen days prior to the meeting.  The meeting notice will indicate the purpose of the special meeting.

D. Quorum. No business may be conducted at any meeting of RMRR in the absence of a quorum. A quorum shall consist of a simple majority (more than 50%) of all members in good standing.

E. Voting. Each member in good standing as outlined in these Rules and Procedures shall be entitled to one vote. Proxies are allowed in writing (electronic or otherwise)  to the Chair of RMRR in advance of any meeting.

ARTICLE VI.  EXECUTIVE COMMITTEE

A. Designation. The Executive Committee shall consist of three Officers; the Chair, the Operations Officer, and the Recruitment & Retention Officer.  Each Executive Committee member will be allowed one vote on matters before the Executive Committee.

B. Powers. The Executive Committee shall carry out the management of RMRR with the goals and objectives stated within these Rules and Procedures including but not limited to the following functions:

  1. Implement policies approved by the members,
  2. Develop and implement short and long-term goals to meet the purpose and objectives of RMRR as stated within these Rules and Procedures and/or by action of the membership,
  3. Develop and implement strategies and action plans to meet short and long term goals,
  4. Collect revenue and spend money for the benefit of RMRR,
  5. The day to day operation of the organization, and
  6. Perform other functions as needed or directed by the membership.

C. Election. The Officers of RMRR shall be elected at the Annual General Meeting of RMRR.  There shall not be any term limitations.  In the event of a vacancy caused by resignation, removal or death, the Executive Committee may appoint a replacement to serve in the vacated position until the next Annual General Meeting, or until such time as a Special Meeting is called for the purpose of filling said vacancy, whichever first occurs.

D. Duties of the Officers.

  1. Chair. The Chair shall be the chief executive officer of RMRR. The Chairman shall be responsible for defining and executing the strategic direction of the organization. The Chair shall be responsible for development, training, and promotion of members. The Chair shall be responsible for the timely and effective discharge of all directions of the membership. The Chair shall preside over all meetings of RMRR. The Chair may delegate responsibility for executing any responsibility and may appoint, with or without pay, any individual to serve in an executive capacity.  The Chair shall ensure that the best practices relating operating a referee organization are maintained and followed.
  2. Operations Officer. The Operations Officer shall be the chief administrative officer of RMRR. The Operations Officer shall be responsible for executing business arrangements including government registrations, customer contracting, and vendor contracting. The Operations Officer shall be responsible for managing financial operations including budgeting, accounts payable, accounts receivable, taxes, and reporting. The Operations Officer shall be responsible for match official assignments including collecting availability, reviewing proposed assignments with the Executive Committee, communicating assignments, and coordinating exchanges. The Operations Officer may delegate responsibility for executing any responsibility and may appoint any individual, with or without pay, to serve in an administrative capacity.
  3. Recruitment & Retention Officer. The Recruitment & Retention Officer shall be responsible for growing RMRR membership including marketing to prospects, managing introductory courses, and integrating new members. The Recruitment & Retention Officer shall be responsible for maintaining engagement and participation including collecting input from members, coordinating development with the Chairman, recognizing achievements, and organizing social activities. The Recruitment & Retention Officer may delegate responsibility for executing any responsibility and may appoint any individual, with or without pay, to serve in a recruitment or retention capacity.

E. Removal. An Officer of RMRR may be removed from office with notification of the proposed removal to be given at a meeting previous to the month in which the vote is to be taken or if a special meeting is called by the RMRR Chair or the membership as outlined Article V(C) then the notification of the proposed removal must be included in the meeting notice which is to occur fourteen days in advance of the meeting.  Removal of an RMRR Officer shall require a 60% vote of the members in good standing of RMRR.

F. Compensation. Officers of RMRR will not receive compensation for their duties as officers. Officers may receive compensation for referee services according to the same payment schedule for all members.

G, Conflict of Interest. Officers of RMRR will adopt and sign a Conflict of Interest policy to ensure organizational decisions do not unfairly benefit the interests of any officer.

ARTICLE VII. AMENDMENTS

The Rules and Procedures of RMRR may be amended in whole or in part.  The membership must be given adequate notification of the proposed amendment.  The notification of the proposed amendment is to be given at a meeting previous to the month in which the vote is to be taken or if a special meeting is called by the RMRR Chairman or the membership as outlined Article V(C) then the notification of the proposed amendment must be included in the meeting notice which is to occur fourteen days in advance of the meeting.  A duly noticed proposed amendment need not be accepted or rejected in its entirety, but may be adopted with such modifications as the members of RMRR may deem appropriate. All changes to a proposed amendment, and final acceptance of any original or legally altered amendment, shall require a 60% vote of the members in good standing of RMRR.